At Iolante, we’re committed to protecting and respecting your privacy.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our services, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org or via the other methods on our contact page.
Date: 22 May 2018
Next Review Date: 22 May 2019
1. Who are we?
We are Iolante, a company that offers an online platform for translators to advertise their services to clients in the UK and beyond.
Iolante is a limited company (registration number: 09090472). Our registered address is Iolante, 1 Mead Terrace, Bath Road, Blagdon, North Somerset BS40 7UD. Full contact details can be found here: https://www.iolante.com/en/about-us/contact-us/.
2. How do we collect information from you?
We obtain information about you when you contact us to inquire about our services either as a translator or a translation client.
We also collect information about you if you leave a comment on our website.
3. What information do we collect & how is it used?
We collect information to allow us to fulfil our obligations to our clients and to respond to business enquiries. We also collect your information if you leave a comment on our website. The table in section 3.3 below outlines exactly what information we collect and for what purpose.
3.0. Sensitive Data
We do not gather sensitive personal data such as health, genetic, biometric data; political opinions, religious or philosophical beliefs, trade union membership, sexual orientation and criminal convictions. We hold data on racial or ethnic origin on our translators, so that we can distinguish their native language from their acquired language(s).
3.1. Children’s information
Our services are not directed at children under 13. If you learn that a child under 13 has provided us with personal information without consent, please contact us.
3.2. Third Parties
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
We may pass your information to third party service providers who we have engaged for the purpose of completing tasks and providing services to you on our behalf. We disclose only the personal information that is necessary to deliver the service.
We also use a number of 3rd party services to help us fulfill our contractual obligations. These 3rd party services are listed in full below; we have verified that these 3rd party services are GDPR compliant (or are working towards GDPR compliance) and are certified under the EU-US Privacy Shield Framework (or are working towards certification) where these organisations are based outside of the EU.
The following table outlines the personal data we collect via our website and for what purpose. The table also outlines the 3rd parties the data is processed by or shared with, and how long the data is stored for:
|Name||What||Legal Ground||Purpose||3rd Parties||Data Retention|
|Website forms||Contact information||Contract||To allow initial and ongoing contact with prospective clients||Until request for deletion. Data may not be deleted if we are required to keep it to meet our legal obligations.|
|Comments on website||Commenter’s name and email address||Legitimate interests||To promote our business to website users.||Held within our website database provided by our hosting company||Until request for deletion.|
|Analytics||Website visitor behaviour||Legitimate interests||To analyse popular content, website performance, etc – so we can further improve your experience and our performance.||Google Analytics
We have signed EU model contract clauses
|26 Months NB: not personal data|
|Server Logs||IP address||Legal obligation||To help prevent DoS (Denial of Service) attacks; for website security and diagnostics.||Hosting company||Server logs are stored indefinitely and only accessible by our hosting company.|
4. Controlling your information
You have certain rights concerning the information we hold about you, as defined under the General Data Protection Regulation. If you wish to exercise these rights, please contact us, including your email address in the first instance (this is the unique identifier we use to identify and collate personal information).
4.0. Requesting a copy of your information
You may request a copy of any data we hold about you. Upon request, we will provide the personal data we hold on record about you.
4.1. Updating or correcting your information
The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please contact us so we may correct our records.
4.2. Deleting your information
You have the right to request erasure of your personal information. Unless there is a compelling reason for the data not to be erased (for example, if we need to use that data to fulfill our contractual or legal obligations), your personal data will be deleted on request.
4.3. Automated decision making
We do not use any personal information for automated decision making or profiling; your data is not subject to automated decision making or profiling.
5. Use of ‘cookies’
Cookies & Related Technologies
We use the following categories of cookies on our website:
5.1.1 Performance Cookies
These cookies collect information on how people use our website. For example, we use Google Analytics cookies to help us understand how customers arrive at our site, browse, or use our site, and highlight areas where we can improve areas such as navigation, user experience and marketing campaigns.
5.1.2. Functionality Cookies
These cookies remember choices you make such as which language you use. These cookies enhance your user experience.
5.1.3. Social Media Cookies
These cookies allow you to share what you’ve seen on our website on social media platforms such as Facebook and Twitter. These cookies are not within our control. Please refer to the respective privacy policies for how their cookies work.
5.2. Deleting Cookies
If you want to delete any cookies that are already on your computer, please refer to the help and support area on your internet browser for instructions on how to locate the file or directory that stores cookies.
You can find out further information at:
Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.
To find out more about cookies please visit: http://www.allaboutcookies.org and see http://www.youronlinechoices.eu which contains further information about behavioural advertising and online privacy.
Iolante takes security seriously. To protect your information from loss, misuse or unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. These steps include the following:
- Data minimisation
- Password best practice
- Security best practice concerning devices (PCs, laptops, mobile devices), online accounts, website hosting, physical access, and storage
- Staff training and accountability on data protection
A copy of our Internal Data Security Policy is available on request.
7. Data Breaches
Our Data Security Policy includes a clear process for handling a personal data breach, should one occur. Where appropriate, Iolante will promptly notify you of any unauthorized access to your personal information.
If you wish to raise a complaint about how we have handled your personal information, you can contact us directly and we will investigate the matter.
If you are not satisfied with our response or believe we are processing your personal information not in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).
9. Links to other websites and to Iolante
We cannot be held liable for the content or practices of linked websites. Users access external websites at their own risk. Please contact Iolante Ltd for permission before linking to this site.
10. Social Media Platforms
Social sharing buttons help share web content directly from web pages to social media platforms. This website may use such sharing buttons. Before using such social sharing buttons, Iolante advises Users that they do so at their own discretion. Please note that the social media platform may track and save requests by Users for sharing web pages through Users’ social media platform account.